Choosing your Wedding Vendors

Choosing your wedding vendors – things to consider


Choosing your wedding vendors has to be one of the most time consuming and scariest parts of wedding planning. But the upside is having taken that time and diligence it will pay off ten-fold.  A great team of vendors that chucks and jives with you means a wedding day that unfolds the way you dreamed it would be.

So how do you make that happen? Well it will take some work but here are a few pointers that should help you select the vendors best suited to you and your budget.

Tips for choosing your wedding vendors

List your vendor want-to-be’s

First off, once you have an idea of what your wedding will look like, make a list of all the vendors you think you will need. Top of the list should be your venue (reception & ceremony if different), a photographer and a wedding planner if you are going that route.  My suggestion here is that if you aren’t going with full co-ordination, you should strongly consider a day-of planner. They will help you pull all these vendors together and make sure everything runs smoothly.

Choosing your wedding vendors tips



Other vendors to consider are

  • Florist,
  • music pros,
  • caterer,
  • cake baker, 
  • videographer and
  • décor/rentals.

Optional ones could be stationer, transportation, your officiant and makeup and hair stylist to mention a few.  Typically most couples hire between 14 and 20 vendors. That may sound like a lot, but as you can see from the ones mentioned above, it doesn’t take long to add up. 

Affordability when choosing your wedding vendors


Next, do your homework. With your budget in mind, start checking out some of your preferred vendors online to get an idea of their cost. Quite a few vendors will either list their packages and prices or have a ‘starting at…’ range. This will help you eliminate those you cannot afford or decide to change things around so you can. Obviously there are those vendors who cannot give you an idea of cost because of too many variables. A phone call or in-person or Zoom chat to share more details will work.

I find it best to choose at least 3 of each type of vendor if you can. This will not only give you variety in services but a diversity of personalities. It’s important that you click with these people as you want them to get you and your vision of your wedding day. As well you want to know that you can ask questions and make suggestions without feeling uncomfortable or annoying.

Choosing your wedding vendors

Don’t be afraid to ask questions

Finally, put together a series of questions that are pertinent to your wedding needs. Ask business related questions such as their years in business, how many weddings they have done, the style they tend to lean towards for example. In relation to your wedding ask about delivery times or do they deliver, what’s included in the cost and what’s not, do they have a back up plan. Always ask for references. You can find many sample questions to ask online that you can tailor make for you.

The important thing here is to ask the same questions to the same vendors and take notes so you can compare accurately. Once you have chosen your vendor, read your contract carefully and make sure it includes everything you talked about. Don’t be afraid to question anything you are unsure of.

The contract is there to protect both sides so make sure you fully understand what it says. In these pandemic days of weddings being cancelled or postponed, it’s very important to know what you can expect if you have to do either.

Choosing your wedding vendors can seem like a daunting task but it can be more fun and less stressful if you are armed with some knowledge. I hope these tips give you that and the ability to make sound decisions.

If you’re ready to take charge of your wedding planning and restore fun and balance to your life, then I offer two ways we can work together:


# 1 – Wedding Basics package – a starter package for the DIY Bride who wants to get her planning in order and done right.


# 2 – Wedding ‘SOS’ package – I’ll work with you to flush out your dreams and develop a plan that will be easy for you to follow and put in place.


Click here to learn more about each and book your spot: 

Nancy Curtis

Nancy (that's me) is a Kickass Virtual Wedding Planner whose goal is to give every bride the opportunity to plan their wedding with as little stress as possible. Is that something you would like to do? Step by step, I show you how to plan the wedding of your dreams without having to spend countless hours or put yourself in debt. I believe with the right plan for your wedding, you can have that special day you've been dreaming of and enjoy every step of the way. Would you like more information about HOW I can help reduce the stress and overwhelm in your wedding planning? Drop me a line with your details using my CONTACT FORM HERE and I'll follow up with your promptly. And in the meantime, while you're waiting, get started with your wedding planning by Downloading my FREE 6 Simple Steps to Get you Down the Aisle and Keep you Sane Planning Guide to avoid the overwhelm in your wedding planning. Happy Planning!

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