How to Handle Inviting Co-workers to your Wedding

One of my brides from this summer, Paige, asked for my advice on inviting co-workers to her wedding. This was just before COVID-19 restrictions, so she was still working on her guest list. The lady said “I’m so excited. I can’t wait to go to your wedding!”

Say What? Paige was a bit dumbstruck and just smiled and moved on. Then she told me that she didn’t have the budget to invite co-workers to her wedding and what should she do. 

Have you found yourself in this situation? Or wondering what you should do if you encounter it as you plan your wedding? 


bride discussing inviting co-workers to her wedding

Inviting co-workers to your wedding

It’s hard enough trying to put together your guest list with mine, yours and our guests, not to mention friends, family and if you’re a blended family the list can get out of hand. So what do you do with your co-workers, boss, assistants?  Are you close to some and not others?  

Need help paring down your guest list? 

Check out my Blog:

Wedding Guests – 5 People you may not want to invite.

Before COVID forced most people to work from home, the office people were your second family. And more than likely, you spent as much or more time with them than your real one.

Anyone that got married during the pandemic might have escaped the ‘inviting your co-worker to your wedding’ conundrum. But people are starting to return to work outside of home again so it’s time to look at a few tips on how to handle inviting co-workers to your wedding. 

When it comes down to it, a lot depends on your particular situation, so you really have to go with what feels right for you. Of course, it’s perfectly okay and easiest not to invite anyone from the office. But many of us are friends with the people we work with and want them at our weddings.

Let’s start at the top.

Bride and groom leaving their wedding reception

What to do about the boss 

This is probably the hardest decision to make as far as colleagues go. It boils down to your relationship with them as well as the formality of the work environment and of your wedding. If you’re close to your boss and/or feel comfortable around them then go for it. If you don’t have the room or the right vibe, then explain that to them. You may find they’re relived to not have to go.

When I got married many moons ago, my boss was a top political figure and a super nice person. I had no problem inviting him and his wife. They had a blast and we enjoyed the comradery they bought to the wedding.

On the other hand, if you are the boss, then it’s pretty much an all-or-none situation. And don’t forget, that includes the plus-ones so numbers can add up quickly.


Ask yourself “Do we jam outside of work?”

According to Huffington Post’s blogger Xochitl Gonzalez, use common sense when inviting your co-workers. 

It’s one thing to share your love of books or movie bingeing with a co-worker, but do you have her or him over with their spouse for a dinner party, games night or a birthday bash on a regular basis? If yes, then they maybe someone to include on your list. However, if it’s a small intimate affair, would they be considered close enough to be included?

Invite those you are close to, along with their plus-one if they’re engaged, married or living together with someone.

What to do when you’re only inviting some of your workmates

If you are only inviting a limited number from your work, it’s important to be up front with those that don’t receive an invite.

First make sure all invitations are mailed to their homes and not dropped off at work. And secondly, explain to the others that you just can’t invite everyone as much as you’d like to, but you have a limited budget and guest list. Most people will understand and those that don’t, stick to your guns and they will get over it.

Thirdly, as hard as it may be, try to keep general wedding chatter and planning outside of the office. No one wants to be constantly reminded they are not included.

wedding guests proposing a toast to bride and groom

Consider not inviting any one

It’s OK to not invite anyone from your workplace. Never feel obligated or pressured to do so. Maybe you’re only new to this workspace so why would you invite people you hardly know? Or it’s just too hard to pick and choose. What if your spouse-to-be is really comfortable with his work mates and wants to invite them all but you don’t want to include yours?

The answers to these questions depend on a few factors, and they’re ones you and your spouse-to-be will have to seriously consider. Two key factors to consider is do they fit into your budget and head count which go hand in hand.

It’s important to remember that coworkers who are married, engaged, or in a serious relationship, you must include their partners in the invitation. You are under no obligation to include plus-ones for single colleagues or include children.

As I mentioned before, most people understand the limits of wedding budgets and don’t expect to be invited. So, aside from especially close relationships, don’t worry too much about offending anyone. It’s your wedding and you can do what you want. Just remember to be honest and tactful. You do have to work with these people when the wedding is over!


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Nancy Curtis

Nancy (that's me) is a Kickass Virtual Wedding Planner whose goal is to give every bride the opportunity to plan their wedding with as little stress as possible. Is that something you would like to do? Step by step, I show you how to plan the wedding of your dreams without having to spend countless hours or put yourself in debt. I believe with the right plan for your wedding, you can have that special day you've been dreaming of and enjoy every step of the way. Would you like more information about HOW I can help reduce the stress and overwhelm in your wedding planning? Drop me a line with your details using my CONTACT FORM HERE and I'll follow up with your promptly. And in the meantime, while you're waiting, get started with your wedding planning by Downloading my FREE 6 Simple Steps to Get you Down the Aisle and Keep you Sane Planning Guide to avoid the overwhelm in your wedding planning. Happy Planning!

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